Data Panda brings your Google Drive files, shared drives and permission events together with the data from the rest of your business. From one place, we turn your Workspace storage into dashboards, automations, AI workflows and custom apps your operations, IT and revenue teams use every day.
Google Drive launched in April 2012 as Google's cloud file storage and collaboration service, replacing the older Google Docs storage layer. It now sits at the centre of Google Workspace (the suite formerly known as G Suite), where Docs, Sheets, Slides and Forms files are themselves Drive items rather than separate file types. Google reported the product passing one billion users in 2018, and Workspace tiers split storage between Business Starter, Standard and Plus, with Enterprise on top.
Drive's API surface is wide for a storage product: files and folders, permissions and shared links, revisions, comments, the activity log and shared drives all show up. The product UI shows you who has access to a file right now. The harder questions, like which shared drives have lost their owner after an offboarding, which external domains accumulated access this quarter, or how much of your tenant quota is sitting in old Docs revisions and never-deleted attachments, sit across Drive and the systems around it. Pulling Drive into a warehouse is how IT, security and operations stop running those reports out of admin-console exports the week the storage bill spikes.
Shared-drive footprint, external sharing and storage breakdown across the whole Workspace tenant.
Let Drive events drive the rest of your stack, without someone watching the activity log on Friday afternoon.
Put your real Drive estate behind AI that knows your folder hierarchy and sharing rules, instead of a generic assistant.
Small tools that sit on Drive data for people who do not live in the Workspace admin console.
A list of concrete reports, automations and AI features we have built on Google Drive data. Pick the one that matches your situation.
How much of our Drive content is shared outside the company?
External sharing per folder and per shared drive, weighted by file type and last-access age. Splits the active external relationships from the long tail of links nobody has opened in two years. That's the baseline before IT runs an external-access cleanup or before legal asks where a particular client.s files sit today.
Which shared drives are missing an active owner?
Shared drives joined to current Workspace users and HR offboarding dates, so the ones whose only manager has left the company show up before the next quarterly cleanup. Sole-manager risk and orphaned shared drives are the silent failure mode of Drive governance, and they only become visible when something is already wrong.
Where is our Workspace storage going?
Storage breakdown per user, per shared drive and per file type, with old Docs revisions and never-emptied trash split out. Docs revisions don't show up in the file list, but they count against tenant quota, and a few power users with large Sheets and unbounded version history can carry a surprising share of the bill.
Workspace license cost joined to actual Drive usage per user, so a renewal conversation runs on real numbers instead of seat counts. Finance also gets quota growth by team, so the next storage add-on is a budgeted decision.
Proposals, decks and signed contracts in Drive joined to the CRM account. Sales sees which prospects opened the proposal, how often, and which collaborators on their side engaged with the file.
A company-wide view on external sharing, shared-drive ownership and storage growth. Ops runs a quarterly access cleanup with a real list per team owner instead of asking everyone to do their own audit.
New accounts and closed-won opportunities in Salesforce trigger the matching Google Drive shared drive or folder structure with the right members and labels applied. The Drive folder URL lands back on the Salesforce record, so account execs and CSMs reach the right contracts and proposals from the opportunity instead of searching across two systems.
Proposals, decks and onboarding documents stored in Google Drive are linked to the matching HubSpot deal and contact, with last-modified and last-opened metadata kept in sync. Sales sees which prospects engaged with the proposal and which collaborators on the buyer side opened it, instead of guessing from a generic email open rate.
Uploads, comment threads and external-share events on flagged Drive folders post a compact update in the Slack channel that owns the topic, with a link back to the file. Account teams stop relying on someone watching the folder, and a lightweight audit trail sits next to the conversation where it matters.
Asana tasks created from CRM, support or intake forms get the matching Drive file or folder linked automatically, with permissions set on the assignee and the project members. Project leads stop pasting links by hand, and the file is reachable from the task without one more permission request landing in IT's inbox.
These are the 2 tables we currently pull from Google Drive into your warehouse. Query them directly in SQL, join them to the rest of your stack, or build reports on top.
Missing a table you need? We can extend the sync. Tell us what is missing and we will build it for you.
You keep the reporting tool you already have. We connect it to the warehouse where your Google Drive data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
Google Drive exposes permissions, revisions, comments and the activity log through its API, alongside files, folders and shared drives. We land those next to the file record, so reporting on external sharing, shared-drive ownership and access patterns works on the same join keys. Activity volume is high on a busy tenant, so the sync is incremental and the retention horizon for raw events is something we agree per use case rather than keeping everything forever.
The Drive API has per-project and per-user quotas, and the activity log has its own throttling shape. We use incremental extraction with a change token, paginate folder traversal carefully, and back off on quota responses, so a tenant with millions of files keeps syncing without burning through the daily quota that your other Workspace integrations also depend on.
We review your Google Drive setup and the systems around it. Together we pick the first thing worth building.