Cargosnap connector

Use your Cargosnap data for reporting, automation and AI.

Data Panda pulls your Cargosnap snaps, forms, shipments and locations and lines them up with the rest of your logistics stack. From one place, we turn it into dashboards, automations, AI workflows and custom apps your warehouse, claims and operations teams use every day.

About Cargosnap

The Utrecht inspection app behind warehouse handovers, port handovers and damage claims.

Cargosnap is a material handling platform built in 2017 by Marcel Merkx in Utrecht, the Netherlands. The team puts a mobile app in the hands of the people on the floor, in the yard and on the dock, who use it to photograph cargo, run digital checklists and tag what they see at the moment of handover. Each capture lands as a snap with timestamp, GPS, scanned reference and the form fields the operator filled in.

For a logistics service provider or an in-house warehouse team, Cargosnap is the system of record for what the cargo looked like at the moment it changed hands. The portal handles the live inspection well. The harder questions, like which suppliers send damaged pallets in week after week, which warehouses clear inbound trucks slowest, and which claims got resolved on photo evidence rather than goodwill, sit across Cargosnap and the systems around it. Pulling snaps, forms, shipments and locations into a warehouse is how those answers stop being a screenshot pasted into an email thread.

What your Cargosnap data is for

What you get once Cargosnap is connected.

Inspection reporting

Snaps, forms and shipments joined to the ERP, CRM and supplier data the rest of the business already trusts.

Damaged pallets per supplier per week, with the photo evidence attached
Inspection rate per warehouse and per dock door over time
Average minutes from cargo arrival to first snap, per location

Process automation

Turn snaps and form completions into the nudges claims, finance and operations would otherwise chase by hand.

Open a claim the moment a damage form is submitted on inbound
Block a supplier payment when the receiving snaps flag short or wrong cargo
Notify the customer portal as soon as the outbound proof-of-condition snap lands

AI workflows

Use the snap and form history to predict which suppliers, lanes and warehouses produce damage and disputes.

Score suppliers on damage rate per shipment over the last twelve months
Forecast the weekly claims load per warehouse from inbound snap volume
Group similar damage descriptions across suppliers to spot a packaging pattern

Custom apps on your data

Small claims, supplier and dock tools that sit on Cargosnap data instead of another portal export.

Claims cockpit with photo evidence, supplier and shipment in one view
Supplier scorecard built from twelve months of receiving snaps
Dock-throughput app showing inspection time per door per shift

Use cases

Use cases we deliver with Cargosnap data.

A list of concrete reports, automations and AI features we have built on Cargosnap data. Pick the one that matches your situation.

Damage per supplierDamaged pallets and units per supplier per week, ranked over time.

Inspection rateShare of inbound and outbound shipments with a Cargosnap form filed.

Claims with photo proofClaims closed on snap evidence versus claims closed on goodwill.

Dock throughputMinutes from arrival to first snap per dock door per shift.

Form completionRequired fields filled per inspection form per warehouse.

Damage hotspotsLocations where damage snaps cluster across the receiving floor.

Container seal checkSeal-verification snaps logged per inbound container.

Resolution timeDays between damage snap and final claim outcome per supplier.

Operator workloadSnaps and forms per operator per shift across the team.

Repeat damageSuppliers and SKUs with the same damage pattern across months.

Outbound proofOutbound shipments with a complete loaded-condition snap set.

Real business questions

Answers you will finally get.

Which suppliers send us damaged pallets the most often, and at what cost per shipment?

Damage forms in Cargosnap joined to the supplier on the purchase order and to the landed cost in finance, with damaged pallets per shipment ranked. Procurement walks into the quarterly supplier review with the snap photos, the dock door and the cost impact per supplier, instead of a memory of the worst inbound day last month.

What share of our outbound shipments left the warehouse with a complete proof-of-condition snap set?

Outbound shipments matched to the loaded-condition forms required per customer contract, with the missing-snap shipments flagged per warehouse and per shift. Operations sees which docks are skipping the form and which customers are at risk of refusing a claim later, instead of finding out at the customer-side complaint.

Which damage claims got resolved on photo evidence and which got paid out without it?

Claims in your claims system joined to the related snaps and damage forms in Cargosnap, with each claim labelled evidence-backed or goodwill. The claims lead reports a hard number on photo-evidence conversion to the steering committee, and the next investment in inspection coverage gets a baseline to land on.

Value for everyone in the organisation

Where each function gets value.

For finance leaders

Damage cost per supplier and per warehouse next to the landed cost from accounting, instead of a claims spreadsheet glued to a separate freight bill. Finance leads the supplier review with a number that ties back to the snap, not a verbal estimate from claims.

For sales leaders

Outbound proof-of-condition snaps surfaced against the customer contract that requires them, so account managers see which deliveries are short on evidence before the customer escalates. The sales conversation about a claim starts with the photo set, not a defensive email.

For operations

Inspection rate, dock throughput and operator workload on one dashboard per warehouse manager. The Monday call is about which dock door and which shift to coach, not about whose Cargosnap export is most recent.

Ideas

What you can automate with Cargosnap.

Pair with Exact Online

Block supplier invoice approval in Exact Online when the receiving snaps flag short or damaged cargo

Damage and short-cargo forms filed in Cargosnap on inbound match the related supplier invoice in Exact Online, and the invoice is held back from approval with the snap and form attached as evidence. Finance pays what arrived in good condition and disputes the rest with photo proof, instead of paying in full and chasing a credit note for weeks.

Pair with MS Dynamics 365 Business Central

Feed Cargosnap damage forms into purchase order and item ledger entries in Business Central

Damage forms in Cargosnap flow into Business Central as item ledger adjustments and supplier-quality notes against the purchase order and the item card. Procurement runs the supplier review on landed quality per SKU and per vendor, and quality reads from the same record instead of a separate inspection spreadsheet.

Pair with HubSpot

Surface customer-side damage snaps as service tickets in HubSpot

When an outbound snap or claim form in Cargosnap flags damage on a shipment for a key account, a service ticket opens in HubSpot on the matching company record with the snap photos, the shipment reference and the warehouse attached. The account manager sees the issue before the customer phones, and customer service replies with the evidence in hand.

Pair with Slack

Push high-impact damage snaps into a Slack channel for the on-shift claims and ops team

Damage forms in Cargosnap above a chosen value or on a flagged customer post the snap, the shipment reference and the dock door into a Slack channel watched by claims and the on-shift warehouse lead. The team reacts within the hour with the photo in front of them, instead of finding it at the next morning standup.

Pair with monday.com

Track each open damage claim as a card on a monday.com claims board

Every damage form in Cargosnap that becomes a claim opens a card on a monday.com board with the snap, the supplier or customer, the shipment reference and the days-open counter. The claims lead runs the weekly board with a real list of open work and aging, instead of a status pulled together from email folders.

Pair with Salesforce

Attach Cargosnap snaps to the related case in Salesforce Service Cloud

Inspection and damage snaps in Cargosnap on a key-account shipment land on the matching case in Salesforce Service Cloud, with the snap photos, the form answers and the shipment reference inline. The case owner replies to the customer from one screen with the proof attached, and the account team reads the same history during their next review.

Data model

Tables we make available.

These are the 2 tables we currently pull from Cargosnap into your warehouse. Query them directly in SQL, join them to the rest of your stack, or build reports on top.

Files
Uploads

Missing a table you need? We can extend the sync. Tell us what is missing and we will build it for you.

Your existing tools

Your data lands in a warehouse. Your BI tools read from it.

You keep the reporting tool you already have. We connect it to the warehouse where your Cargosnap data lives.

Power BI Microsoft

Fabric Microsoft

Snowflake Data warehouse

BigQuery Google

Tableau Visualisation

Excel Sheets & pivots

Three steps

From Cargosnap to answers in three steps.

Connect securely

OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.

Land in your warehouse

Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.

Reporting, automation, AI

We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.

Two ways to work with us

Pick the track that fits how you work.

Track 01

Self-serve

We set up the foundation. Your team builds on top.

Cargosnap connector configured and running
Warehouse set up in your cloud account
Clean access for your Power BI, Fabric or Tableau team
Documentation on what's in the data model
Sync monitoring so you're warned before reports break

Best fit Teams that already have a BI analyst or data engineer and want to own the build.

Track 02

Done for you

We build the whole thing, end to end.

Everything in Self-serve
Dashboards built to the questions your team actually asks
Automations between your systems
AI workflows scoped to real tasks your team runs
Custom apps where a dashboard does not cut it
Ongoing delivery at a pace that fits your team

Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.

Before you book

Frequently asked questions.

Who owns the data?

You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.

How fresh is the data?

Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.

Do I need a warehouse already?

No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.

Which Cargosnap data does the connector pull today?

The connector brings the core Cargosnap entities into the warehouse: snaps (each inspection capture with timestamp, GPS and the operator who took it), forms (the digital checklists and damage reports submitted at handover), shipments (the inspection units those snaps and forms hang from) and locations (the warehouses, dock doors and yards where the work happens). Photos and videos themselves stay in Cargosnap object storage; the warehouse holds the metadata and references so the structured questions can be answered without re-uploading the binaries.

Do the actual inspection photos and videos move into the warehouse, or only the references?

By default the connector pulls metadata: which snap, which form, which shipment, which operator, which timestamp, which GPS point, and the URL or storage reference of the binary in Cargosnap. The photos and videos themselves stay where they sit, which keeps the warehouse small and avoids paying twice for the same blob. If a use case needs the binary alongside the metadata, that is a separate scoping conversation, not a tickbox on the existing connector.

What is the difference between a snap and a form for reporting purposes?

A snap is one capture moment: a photo or video with timestamp and GPS taken by an operator on a shipment at a location. A form is a structured submission, often containing several snaps plus answers to a checklist (damage type, seal number, container condition). Reporting on inspection coverage usually starts from forms, because the form is the unit of work; reporting on damage hotspots and operator workload often goes deeper into the underlying snaps.

GDPR-compliant

Data stays in the EU

You own the warehouse

A first deliverable live in four to six weeks.

We review your Cargosnap setup and the systems around it. Together we pick the first thing worth building.

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