Data Panda brings your Clearfacts data together with the data from the rest of your business. From one place, we turn it into dashboards, automations, AI workflows and custom apps your team uses every day.
Clearfacts is a Belgian pre-accounting platform built around a shared portal between an SME and its external accountant. The client uploads or forwards purchase invoices, the system OCRs them into structured booking proposals, the accountant validates and posts them to the underlying ledger, and payments are prepared and signed off in the same flow. It was founded in Antwerp in 2013, joined Isabel Group along the way, and became part of Wolters Kluwer in September 2024 as part of the Isabel accountancy portfolio acquisition.
The platform sits next to a real ledger rather than replacing it: Clearfacts pushes booked invoices into Winbooks, Wings, Exact, Sage BOB, Adsolut, Odoo and the rest of the Belgian accounting stack, plus an open API for invoicing tools and CRMs around it. That makes the Clearfacts dataset the cleanest single view of what the SME spent and paid, well before the month is closed in the ledger. In a warehouse, that becomes early-warning data for cash, supplier concentration and approval bottlenecks.
Spend, supplier and approval data tied to Clearfacts well before the month is closed.
Let operational systems and the accountant react to the same Clearfacts events.
Use the OCR history to coach the next invoice rather than re-correcting it.
Internal tools on Clearfacts data for people who shouldn't see the full ledger.
A list of concrete reports, automations and AI features we have built on Clearfacts data. Pick the one that matches your situation.
Which suppliers are eating more of our spend each quarter?
Twelve-month trend of spend per supplier on Clearfacts data, ranked by share of total. Picks up the slow concentration that nobody booked one decision for, and shows the supplier whose invoices have quietly grown faster than the rest.
Where do invoices get stuck in approval?
Average and median approval lag per approver, per category and per amount band. Tells you whether the bottleneck is one busy person, one type of cost or one threshold that was set five years ago and never reviewed.
What does our real cash-out look like for the next thirteen weeks?
Approved-but-unpaid invoices in Clearfacts plus due-date pipeline against the ledger and the payment runs already scheduled. Shows the week where the outflow spikes, with enough lead time that a payment plan or a financing line is a choice and not a fire.
Pre-ledger spend, accruals and approval lag tied to Clearfacts events. Month-end stops being the moment the accruals get discovered, because the data has been visible for three weeks already.
Supplier-side payment behaviour and price drift visible to the people who negotiate the contracts. Helps procurement and account teams hold the line on terms and price without waiting for a year-end review.
Project-level committed cost from invoices that haven't even been booked yet, plus duplicate and off-pattern flags. Operations sees the cost the moment the supplier sends the invoice, not three weeks later when finance does the close.
Approved purchase invoices in Clearfacts post to Exact Online as supplier journal entries with VAT, GL code and cost centre filled in. The accountant stops re-keying invoices from the portal into the ledger, and the booking lands the same day it's approved.
Invoices captured and approved in Clearfacts feed into Octopus as supplier bookings, with the OCR-extracted line items, VAT codes and cost-centre splits ready for the accountant to validate. Belgian fiduciaries running Octopus stop double-handling each client file.
Booked invoices and supporting documents from Clearfacts land in Silverfin so the year-end and periodic reporting working papers reconcile against the same source the SME uses day-to-day. Working-paper review starts on the same numbers the client already approved.
For accounting firms running Yuki for Dutch clients and Clearfacts for Belgian clients, both sets of supplier bookings, OCR line items and payment status land in one warehouse. Cross-border groups get one consolidated AP picture instead of two side-by-side portals.
Approved purchase invoices and credit notes in Clearfacts land in Sage Accounting with VAT, GL coding and supplier reference set. Closes the gap for SMEs whose accountant runs Sage Accounting and whose front-of-house spend is captured in Clearfacts.
Supplier and customer matches between HubSpot and Clearfacts make spend volume, payment lag and credit notes visible on the CRM record. Account managers see whether the supplier they're about to renew is one whose invoices keep coming back for correction.
Invoices stuck in approval beyond a threshold post to a Slack channel for the right approver, with amount, supplier and aging visible. The reminder lives where work happens, instead of as a notification in a portal nobody opens after lunch.
These are the 1 tables we currently pull from Clearfacts into your warehouse. Query them directly in SQL, join them to the rest of your stack, or build reports on top.
Missing a table you need? We can extend the sync. Tell us what is missing and we will build it for you.
You keep the reporting tool you already have. We connect it to the warehouse where your Clearfacts data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
Yes. Each Clearfacts file lands in its own schema with shared supplier and chart-of-accounts dimensions on top. Accounting firms running tens or hundreds of client files can report per client, per portfolio and at firm level without exporting from each file by hand.
Both. Header fields like supplier, invoice number, date, total and VAT come across, and so do the OCR-extracted line items where available. That makes line-level analyses like supplier price drift and category-level spend possible, not just totals per invoice.
We review your Clearfacts setup and the systems around it. Together we pick the first thing worth building.