Data Panda pulls your Employment Hero employees, contracts, pay runs, leave and onboarding tasks into the same warehouse as your finance, sales and operations data. From one place we turn it into dashboards, automations, AI workflows and custom apps that HR, finance and team leads use during the month, not only the morning of a board meeting.
Employment Hero was founded in 2014 in Sydney by Ben Thompson, an employment lawyer, and Dave Tong, the CTO. The platform set out to give small and mid-sized businesses a single tool covering hiring, the employee record, contracts, payroll, leave, performance, learning, benefits and employee self-service, instead of a six-vendor HR stack glued together with spreadsheets. The company now operates across Australia, New Zealand, the United Kingdom, Singapore and Malaysia, and reports more than 300,000 businesses on the platform.
The payroll story is worth a sentence on its own. In February 2022, Employment Hero acquired KeyPay, a workforce-management and payroll platform that Ben Thompson had seed-invested in back in 2012. KeyPay has been the payroll engine inside Employment Hero ever since, and a follow-on acquisition of Employment Innovations the same year added Australian-market HR and payroll services on top. For a typical customer the modules in daily use are onboarding tasks, employee records and contracts, pay runs and leave, performance reviews and the employee self-service mobile app. Pulled into a warehouse next to Xero, NetSuite, HubSpot and Jira, that data finally answers the questions an Employment Hero report alone cannot: payroll cost per legal entity reconciled to the GL, hiring lead time per office, or onboarding completion versus first-90-day attrition.
Headcount, payroll cost, leave and onboarding on one page across every legal entity and country.
Turn Employment Hero joiner, mover and leaver events into the downstream work the rest of the stack expects.
Put the people record, pay runs and onboarding history behind AI that reads the full workforce picture.
Lightweight tools on Employment Hero data for managers and group HR who should not need a full seat to read their own team.
A list of concrete reports, automations and AI features we have built on Employment Hero data. Pick the one that matches your situation.
What is payroll really costing us per legal entity, reconciled with the GL?
KeyPay pay-run output rolled up per legal entity, line items mapped to the right GL accounts and reconciled to the ledger each month. Group finance sees variance against budget and against last month per entity, instead of waiting for the consolidated payroll number to drop in week two of close.
How many of our recent hires finished onboarding before they left?
Leavers within ninety days of start joined to their Employment Hero onboarding-task completion, by manager, office and role family. Patterns surface fast: a specific office where the IT-access task waits two weeks, a manager whose first-90-day attrition is double the rest of the country.
Can we plan capacity against the actual leave calendar across countries?
Approved leave per team from Employment Hero joined to project plans, on-call rotations and delivery milestones across every country you operate in. Operations sees the weeks where capacity drops below plan in Sydney or London or Singapore, rather than three calendars opened in three tabs the morning of the planning call.
Group payroll cost per legal entity reconciled to the GL, with variance per office and per pay run named. You see which entities are tracking above budget before the consolidated close, not after.
Quota coverage against the actual staffed sales team in each region, with ramp dates per rep. You see when an Australian or UK territory falls below coverage because a hire is delayed, weeks before the pipeline shows it.
Approved leave, onboarding completion and contract-end dates in one delivery picture per office. The capacity plan stops being three Employment Hero screenshots stitched together the morning of the planning call.
Each KeyPay pay run inside Employment Hero rolls into the right Xero ledger per legal entity, with line items mapped to the GL accounts finance really uses. Group finance sees payroll cost per entity reconciled the same day the run closes, instead of waiting for a manual journal in week two of close.
Pay-run output from Employment Hero feeds the right QuickBooks Online accounts per entity, with overtime, leave loading and benefits costs split out instead of buried in one journal. The monthly close runs against numbers finance can trace back to a specific run and a specific employee group.
For a Belgian-headquartered group with subsidiaries on Employment Hero in the UK or APAC, the warehouse rolls those local pay runs into Exact Online at group level per legal entity. Group controlling sees the consolidated payroll number per entity in the same Exact view as the rest of the ledger, without anyone copying figures by hand.
New hires and leavers in Employment Hero keep the HubSpot quota-coverage view in sync with the actual staffed sales team across each country, including ramp dates per rep. Revenue leaders see when an Australian or UK territory slips below target coverage because a hire is delayed or a leaver has not been replaced, weeks before the pipeline report catches it.
Approved leave per assignee in Employment Hero nets out the working days available in monday.com plans, so project leads schedule against real capacity instead of a flat forty-hour assumption. Milestones that collide with a leave-heavy week in one office surface while there is still room to rephase, rather than in a post-mortem on why a delivery slipped.
New hires, anniversaries and approved leave in Employment Hero drive the right Slack messages into the right channels: a welcome post on day one, an out-of-office note on the team channel, and a manager ping when an open role is past its target start date. HR stops running a weekly announcement queue by hand.
Belgian or EU-headquartered groups often run HiBob at the European entities and Employment Hero at the Australian or UK subsidiaries. The warehouse joins both into a single people record so group HR sees one headcount, one onboarding-completion view and one leave calendar, instead of opening Bob and Employment Hero side by side and reconciling on a spreadsheet.
You keep the reporting tool you already have. We connect it to the warehouse where your Employment Hero data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
Since the 2022 acquisition, KeyPay is the payroll engine sitting under the Employment Hero payroll module. The pay-run, payslip, leave-loading and tax-calculation tables originate in KeyPay and surface inside Employment Hero. Our connector reads the unified surface, so you do not need a separate KeyPay extract to reconcile a pay run to the GL.
Each Employment Hero organisation maps to a legal entity in the warehouse, and the employee, contract and pay-run records carry the entity key. Group HR and finance see headcount, payroll cost and overtime per entity reconciled against the GL, instead of a spreadsheet that lists Australia and the UK on separate tabs.
Employment Hero operates across Australia, New Zealand, the United Kingdom, Singapore and Malaysia. The connector reads the same employee, contract, leave, pay-run and onboarding-task surface regardless of region, so a Belgian group with subsidiaries on Employment Hero across these markets gets one consolidated record in the warehouse.
We review your Employment Hero setup and the systems around it. Together we pick the first thing worth building.