Data Panda brings your Harvest time entries, projects, invoices and expenses together with the data from the rest of your business. From one place, we turn billable hours and project budgets into dashboards, automations, AI workflows and custom apps your team uses every day.
Harvest is a time-tracking and invoicing platform built for service businesses that bill by the hour or by the project. It was launched in 2006 in New York City by Danny Wen and Shawn Liu, who ran a small web design studio and built it for themselves first. They kept it independent and profitable for nearly two decades and grew it to roughly 70,000 customers, including agencies, software shops, law firms, architects and consultancies. In 2025 the company joined Bending Spoons, the Italian software group that also owns Evernote and Meetup, with the product line continuing under the Harvest name.
The reason Harvest data belongs in a warehouse is that the same time entry has to answer two very different questions: did the client get billed for it, and was the project still profitable after we did. Joined to a CRM, the project management tool the team works in and the accounting system the invoice eventually lands in, Harvest stops being just a billing tool and becomes the source of truth for what a service business sold, what it delivered and what it kept.
Time entries trended next to the project, client and invoice they belong to.
Let a Harvest event drive the right follow-up across the rest of your stack.
Layer AI on top of Harvest data joined to project, CRM and ledger.
Internal tools on Harvest data for people who shouldn't have to log into it.
A list of concrete reports, automations and AI features we have built on Harvest data. Pick the one that matches your situation.
Which projects are eating margin we won't see until close?
Burn rate per project compared to the budget at sign-off, with the projected end position based on the last four weeks of logged hours. Picks up the projects where the team is still hitting the deadline but the margin has quietly turned, well before the invoice tells you the same thing.
Where is unbilled time piling up?
Approved time entries not on an invoice, grouped by project, partner and aging bucket. Tells you which client owes you a billing conversation and which partner has stopped sending the monthly summary on time, with enough lead time that it stays a process question and not a margin loss.
Are the people we hired billable?
Billable hours per person and role over twelve months, with billable, internal, leave and admin split out. Shows whether the new senior is still ramping, whether the support role has slid into delivery work, and whether the org chart matches the way time gets spent.
Project margin, unbilled time and billing-cycle lag tied to Harvest data, weeks before the next month-end. The numbers stop being a surprise pulled from a CSV at close, because the partners and the controller have been looking at the same view all month.
Effective hourly rate per client, win-back signals on slipping margin, and capacity that's free for the next quarter. Account managers stop selling work the team can't deliver and stop renewing contracts that lost money last year.
Burn rate, capacity and scope-creep visible per project lead and per service line. Delivery sees the budget tip the moment the burn line breaks, not when finance reconciles three weeks later.
Invoices and recorded payments in Harvest land in Xero with the right contact, line items and tax codes. The bookkeeper stops re-keying the same numbers, and the invoice that left Harvest on Friday is in the ledger Monday morning. Pairs especially well for agencies running Harvest for project billing and Xero for the books.
Harvest invoices, payments and clients flow into QuickBooks Online so the books always reflect what was billed in the project tool. Service businesses on QuickBooks stop reconciling two systems by hand and get one place to review revenue, AR and project profitability against time logged.
For Belgian and Dutch services teams running Harvest for project billing and Exact Online for accounting, invoices, payments and client matches land in Exact with VAT, GL coding and customer reference set. Closes the gap between an English-language project tool and a local-tax-compliant ledger without spreadsheet patches in between.
Match HubSpot companies to Harvest clients and lift project margin, effective hourly rate and unbilled time onto the CRM record. Account managers see whether the deal they're about to renew was profitable last year, and which clients have slipped from healthy margin into break-even territory.
Harvest time entries match the Asana task and project they were tracked against, joined in the warehouse so the team sees actual hours per task next to the original estimate. Project leads stop guessing where the budget went and start spotting the task type that consistently runs over.
Hours logged in Harvest are matched to the monday.com item and board they belong to, so delivery boards show planned versus actual time without a separate weekly report. Teams running monday for delivery and Harvest for billing get one truth instead of two parallel views that always disagree.
Projects crossing 80% of their budget, invoices going overdue and unbilled-time thresholds post into the right Slack channel for the project lead, account manager or partner. The reminder lives where the team works rather than as another email about a project nobody opened today.
These are the 3 tables we currently pull from Harvest into your warehouse. Query them directly in SQL, join them to the rest of your stack, or build reports on top.
Missing a table you need? We can extend the sync. Tell us what is missing and we will build it for you.
You keep the reporting tool you already have. We connect it to the warehouse where your Harvest data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
Per-row, not aggregated. Every time entry comes across with the user, project, task, client, date, hours, billable flag, billed status and notes, plus the projects, tasks, clients, invoices, payments and expenses tables linked to it. That's the level you need for project margin, billable-by-role and scope-creep analysis. Anything coarser stops at totals.
Yes. Each Harvest account lands in its own schema with shared user, client and project dimensions on top. Useful for groups with separate Harvest tenants per agency or per region, where you still want one consolidated view of billable hours, margin and revenue across the group.
We review your Harvest setup and the systems around it. Together we pick the first thing worth building.