Hireology connector

Use your Hireology data for reporting, automation and AI.

Data Panda pulls your Hireology jobs, applicants, sources, hires and onboarding records into the same warehouse as your payroll, finance and operational data. From one place we turn it into dashboards, automations, AI workflows and custom apps that hiring managers, location operators and group HR use during the week, not only when a quarterly hiring review lands on the calendar.

About Hireology

The applicant tracking system built around the rooftop, not the recruiter.

Hireology was founded in 2010 in Chicago by Adam Robinson, who still leads the company as Chief Hireologist. The platform was built around a particular shape of business: multi-location operators who run on an hourly workforce, where the hiring decision happens at the rooftop and the recruiting bench is thin or nonexistent. Three verticals carry most of the install base: retail automotive (the company reports a presence in roughly one in five US dealerships), healthcare (long-term care, home care, senior care, dental groups) and hospitality (restaurants, hotels, multi-unit franchisees). Public messaging puts the customer count above seven thousand companies and the platform on pace for a million career hires made through it.

The product covers the full hiring lifecycle for that operator: branded career sites per location, sponsored jobs across Indeed and LinkedIn, candidate texting and email, prescreen surveys, interview scheduling, background checks, offer letters and onboarding, with a mobile app that lets a service manager move a candidate forward between guest interactions. Reporting leans on metrics a multi-rooftop operator runs on: hiring velocity, hiring funnel, sourcing performance per channel and per location. Native integrations connect the record to BambooHR, Workday, ADP and similar payroll and HRIS tools so a hire flows from the career site through to the first paycheque without re-entry. Pulled into a warehouse next to the GL, the rota and the CRM, the Hireology record finally answers the questions a Hireology screen alone does not: cost-per-hire per rooftop joined to first-ninety-day retention, sponsored-job spend per channel against quality-of-hire downstream, and time-to-fill on critical roles plotted against the revenue at risk while the seat sits open.

What your Hireology data is for

What you get once Hireology is connected.

Hiring and workforce reporting

Vacancies, sources, time-to-fill, cost-per-hire and ninety-day retention on one page across every location.

Open reqs and time-to-fill per role family, location and brand against the staffing plan
Cost-per-hire per rooftop, channel and role joined to actual onboarded headcount
Ninety-day and one-year retention by source, recruiter and hiring manager

Process automation

Turn Hireology candidate, hire and onboarding events into the downstream work the rest of the stack expects, without a per-rooftop handoff.

Push every Hireology hire into payroll and HRIS the day the offer is accepted
Pause sponsored-job spend on a channel the moment fill rate or quality drops past threshold
Trigger first-day, thirty-day and ninety-day check-ins from the Hireology onboarding timeline

AI workflows

Put applicant history, source performance and onboarding outcomes behind AI that reads the full hiring picture.

Quality-of-hire scoring on prescreen, interview and ninety-day-retention signals together
Sourcing-channel forecasting per role family, region and season
Natural-language Q&A across the requisition pipeline, sources and onboarding status

Custom apps on your data

Lightweight tools on Hireology data for general managers and rooftop operators who should not need a Hireology power-user seat to read their own pipeline.

Rooftop-manager workbench with open reqs, applicant flow, interviews due and aging candidates
Group-HR cockpit with cost-per-hire, time-to-fill and retention per brand and region
Sponsored-job spend tracker with the channels and rooftops where the budget stopped paying back

Use cases

Use cases we deliver with Hireology data.

A list of concrete reports, automations and AI features we have built on Hireology data. Pick the one that matches your situation.

Cost-per-hire per rooftopSponsored-job spend, recruiter time and onboarding cost loaded against actual hires per location.

Time-to-fill on critical rolesDays from req opened to start date for service advisors, nurses, line cooks and other revenue-critical seats.

Sponsored-job ROI per channelIndeed, LinkedIn and direct-source spend against quality applicants and ninety-day retention downstream.

Ninety-day retention by sourceFirst-quarter leavers traced back to channel, recruiter and hiring manager that brought them in.

Hiring funnel by locationApplicants, prescreens passed, interviews scheduled and offers accepted per rooftop and brand.

Open-req agingReqs open past their target start date, per location, role family and hiring manager.

Onboarding step complianceRequired onboarding tasks complete per hire, with the rooftops where steps consistently slip named.

Background-check turnaroundDays between background-check order and result, per provider, role and location.

Hiring-manager activityReviews completed, interviews held and offers extended per hiring manager and rooftop.

Source mix shiftWhere applicants and hires are coming from this quarter against last, per location and brand.

Referral programme performanceReferrals submitted, hired and retained at ninety days, per referring employee and rooftop.

Revenue at risk per vacancyRevenue or gross-profit estimate per open critical seat, plotted against time-to-fill in flight.

Ideas

What you can automate with Hireology.

Pair with Salesforce

Match Salesforce pipeline coverage to Hireology hires per rooftop

Active sellers and service advisors hired through Hireology land next to the Salesforce pipeline per location and brand. Group revenue leaders see the dealership where two BDC reps slipped past their target start, weeks before the Salesforce coverage view shows the lead-response time creeping up. Joined to closed-won revenue per rooftop, the cost-per-hire on those seats stops being a hiring line item and becomes a number that hangs against the revenue the seat is supposed to carry.

Pair with HiBob

Hand a Hireology hire to Bob without re-keying the worker record

The moment an offer is accepted in Hireology, the new-hire record posts into Bob with department, site, manager, start date and onboarding cohort already filled in. Group HR stops running a weekly spreadsheet that maps Hireology offers onto Bob joiners by hand, and the onboarding tracker in Bob lights up the day the candidate signs, not the day someone got around to creating the profile. The same key links the record back to Hireology, so cost-per-hire and source attribution stay attached to the worker through their first year.

Pair with Slack

Drive applicant and onboarding Slack moments from the Hireology timeline

New applicants on a critical role post a ping in the rooftop manager's channel within minutes, with a deep link back to the Hireology card. Onboarding steps that have been waiting longer than the agreed window ping the manager in the same channel, per location. Group HR sees a daily summary in the people-ops channel of the rooftops where time-to-fill is drifting past target, so the conversation moves from a monthly review to a working channel that runs on the live state of the pipeline.

Pair with HubSpot

Treat sponsored-job campaigns the way HubSpot treats lead campaigns

Sponsored-job spend per channel and per rooftop in Hireology lands next to the HubSpot campaign record in the warehouse. The same view that marketing uses to read cost-per-lead per campaign now reads cost-per-quality-applicant and cost-per-hire per campaign, with the channel split visible per location. Talent acquisition and marketing finally use the same shape of report, and the dealership group can shut off an Indeed campaign in one market the same way they would pause a HubSpot ad-set, with evidence in the same place.

Pair with monday.com

Run the per-rooftop hiring board in monday on live Hireology data

Open reqs, candidates in stage and onboarding tasks land on a monday board grouped by rooftop and brand, refreshed from Hireology rather than typed in by an HR coordinator. Operations and group HR work the same board: the rooftop manager moves the candidate forward in Hireology and the monday card reflects it within minutes, the regional director sees aging reqs without opening a Hireology seat. The weekly hiring stand-up runs on the live pipeline rather than on a Monday-morning export.

Pair with Exact Online

Load Hireology hiring cost into the Exact Online GL per location and cost centre

Sponsored-job spend, background-check fees and onboarding cost per Hireology hire post into Exact Online against the right cost centre and dimension per rooftop, instead of landing on a single group HR account that no operator owns. Group finance can read recruitment cost per location next to the revenue per location in the same Exact Online view, and the rooftop manager whose hiring cost ran past plan sees it on the line item their P&L is built from, not in a separate Hireology export.

Your existing tools

Your data lands in a warehouse. Your BI tools read from it.

You keep the reporting tool you already have. We connect it to the warehouse where your Hireology data lives.

Power BI Microsoft

Fabric Microsoft

Snowflake Data warehouse

BigQuery Google

Tableau Visualisation

Excel Sheets & pivots

Three steps

From Hireology to answers in three steps.

Connect securely

OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.

Land in your warehouse

Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.

Reporting, automation, AI

We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.

Two ways to work with us

Pick the track that fits how you work.

Track 01

Self-serve

We set up the foundation. Your team builds on top.

Hireology connector configured and running
Warehouse set up in your cloud account
Clean access for your Power BI, Fabric or Tableau team
Documentation on what's in the data model
Sync monitoring so you're warned before reports break

Best fit Teams that already have a BI analyst or data engineer and want to own the build.

Track 02

Done for you

We build the whole thing, end to end.

Everything in Self-serve
Dashboards built to the questions your team actually asks
Automations between your systems
AI workflows scoped to real tasks your team runs
Custom apps where a dashboard does not cut it
Ongoing delivery at a pace that fits your team

Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.

Before you book

Frequently asked questions.

Who owns the data?

You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.

How fresh is the data?

Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.

Do I need a warehouse already?

No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.

GDPR-compliant

Data stays in the EU

You own the warehouse

A first deliverable live in four to six weeks.

We review your Hireology setup and the systems around it. Together we pick the first thing worth building.

Book a call See our other connectors