Indeed connector

Use your Indeed data for reporting, automation and AI.

Data Panda brings your Indeed data together with the data from the rest of your business. From one place, we turn it into dashboards, automations, AI workflows and custom apps your team uses every day.

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About Indeed

The world's largest job site, with 3.3M+ employers and reach in 60 countries.

Indeed was launched in November 2004 by Paul Forster and Rony Kahan, two founders who had already sold finance-jobs site Jobsinthemoney.com a year earlier. Headquartered in Austin, Texas, the product started as a search engine that aggregated job postings from company sites and other boards, then added paid sponsorship in 2005. By October 2010 it had passed Monster.com on US traffic.

In October 2012 Tokyo-listed Recruit Holdings (TYO:6098) acquired Indeed for a reported figure between 750 million and one billion dollars, and the company has operated as an independent unit inside Recruit's HR Technology segment ever since. Sister site Glassdoor joined the same segment after Recruit's 2018 acquisition. In July 2025 Recruit announced it would fold Glassdoor's operations into Indeed, putting both brands behind one product organisation.

The reason to pull Indeed into a warehouse is that the in-app dashboards stop at the job-posting boundary. The employer console shows clicks, applies and sponsorship spend per posting, but it does not know which of those candidates eventually signed an offer in your ATS, stayed past the probation date or cost less to hire than the LinkedIn campaign next to it. In a warehouse, Indeed postings, applicants and spend sit next to the BreezyHR pipeline stage, the HiBob start date and the Exact Online invoice for the agency line, and cost-per-hire reads from the joined picture instead of three exports.

What your Indeed data is for

What you get once Indeed is connected.

Cost-per-hire on one line

Indeed postings, applicants and spend joined to ATS outcomes and HRIS start dates.

  • Sponsored spend per posting matched to the candidates that signed and started
  • Source of hire ranked on hires that passed probation, not on first-week applies
  • Application-to-hire conversion per role, location and recruiter on one dashboard

Hiring-channel automation

Let Indeed signals push the systems downstream instead of waiting for someone to copy a CSV.

  • New Indeed application creates the candidate in BreezyHR with source and posting reference attached
  • Slow time-to-fill on a sponsored role pushes a Slack alert to the recruiter and the hiring manager
  • Daily sponsored spend over budget triggers a monday.com task to review the campaign

AI workflows

Put your Indeed history behind AI that knows which postings produced hires that stayed.

  • Sponsored-budget recommendations trained on roles where applies turned into ninety-day stays, not on click volume
  • Job-description scoring against the postings that historically pulled qualified applicants for the same role family
  • Geographic time-to-fill predictions on country, role and seasonality from your own past hires

Custom apps on your data

Internal tools the recruiting team asks for that the Indeed dashboard does not quite cover.

  • Channel scorecard ranking Indeed, LinkedIn and referrals on cost per signed hire and ninety-day retention
  • Sponsored-spend approval app with current pipeline coverage on the same screen
  • Hiring-manager view on every open role with applicant flow, sponsored status and days open
Use cases

Use cases we deliver with Indeed data.

A list of concrete reports, automations and AI features we have built on Indeed data. Pick the one that matches your situation.

Cost per hireIndeed sponsored spend matched to the candidates that signed, per role and location.
Source of hireHires ranked by the channel that produced them, weighted on retention not on applies.
Application funnelApply to screen to interview to offer, with the drop-off step named per posting.
Time-to-fill geographyDays from posted to signed by country, city and role family.
Sponsored ROIClick and apply spend per posting against the hires it produced and their first-year cost.
Recruiter throughputOpen roles, applicants reviewed and offers signed per recruiter, per week.
Job posting hygienePostings ranked on apply rate, screener completion and seeker-quality signals.
Probation watchNew hires by source, scored on ninety-day retention from HRIS data.
Agency reconciliationIndeed direct hires set against agency invoices to show the true blended channel cost.
Diversity intakeApplication mix per posting and source against the company's own benchmarks.
Stale-posting cleanupPostings open beyond plan with no recent applies flagged for review.
Hiring board viewOne number for the leadership team, drawn from open roles, days to fill and channel cost together.
Real business questions

Answers you will finally get.

What does an Indeed hire really cost us?

Indeed sponsored spend per posting matched to the candidates that signed an offer in your ATS and started on the date HiBob recorded, with agency lines from Exact Online folded into the same calculation. Recruiting and finance read the same cost-per-hire number, broken down per role, geography and seasonality, instead of arguing over which export is right.

Which postings produced hires that stayed past probation?

Every Indeed posting joined to the candidates that progressed through BreezyHR, signed and reached ninety days in HiBob. Hiring managers see which job titles, descriptions and locations produced the kind of hire that stuck, so the next sponsored budget goes to the postings with a track record rather than the ones with the most clicks.

Where is sponsored spend leaking?

Sponsored campaigns ranked on apply rate, application-to-interview conversion and signed-offer outcomes against budget burn. Recruiters see which postings collect clicks but not interviews, and which roles need a higher daily budget to clear the queue, instead of waiting until the monthly reconciliation lands.

Value for everyone in the organisation

Where each function gets value.

For finance leaders

Indeed sponsored spend reconciled per posting against the hires that signed and the agency lines on the same role from Exact Online. Cost-per-hire and total recruiting spend per quarter move out of an analyst's spreadsheet onto a dashboard the controller refreshes once.

For sales leaders

Sales-role hiring tracked on time-to-fill, ramp date and quota attainment by source. Sales leaders see whether the Indeed pipeline for AE roles is on pace for the quarter's headcount plan, with the gap between posted and started weeks visible on the same chart.

For operations

Open requisitions, applicant flow, recruiter workload and sponsored-budget burn on one operations dashboard. Talent leaders prioritise the roles slipping on time-to-fill before they become an escalation, instead of triaging the ones already six weeks late.

Ideas

What you can automate with Indeed.

Pair with Breezy HR

Match Indeed applications to BreezyHR pipeline outcomes

Indeed applications are joined to the BreezyHR candidate record on email, posting reference and apply timestamp. Sponsored spend per posting flows against pipeline stage, signed offers and rejection reasons, so cost-per-hire reads from the same warehouse as the recruiter's pipeline view instead of from a monthly export.

Pair with HiBob

Score Indeed sources on HiBob ninety-day retention

Hires from Indeed land on the HiBob employee record with source, posting and recruiter stamped on the row. Probation outcomes, ninety-day retention and first-year voluntary attrition flow back to the source-of-hire dashboard, so the Indeed channel is judged on stayed hires rather than on signed offers.

Pair with Exact Online

Reconcile Indeed sponsored spend with Exact Online recruiting cost

Monthly Indeed sponsored invoices are matched to the Exact Online recruiting cost centre per cost type and posting reference, with agency invoices on the same role joined alongside. Finance sees the true blended cost per hire per role and per quarter, and recruiting stops defending the channel report against the GL.

Pair with Slack

Fire targeted Slack alerts on Indeed funnel and spend events

New applications on shortage roles, sponsored-budget burn over plan, and postings open past the agreed time-to-fill push a scoped Slack message to the recruiter, the hiring manager or the talent-ops channel. The team gets the nudge on the role that needs attention this afternoon, not in next Monday's hiring sync.

Pair with monday.com

Drive a hiring board in monday.com from Indeed posting events

Indeed posting status, applicant counts and sponsored state push to a monday.com hiring board with one card per open role. Recruiters and hiring managers run their weekly review in the tool they already use for projects, with the live Indeed numbers on the card instead of a screenshot pasted into the comment thread.

Pair with HubSpot

Reconcile Indeed candidate flow with HubSpot employer-brand campaigns

Indeed application volume per posting is matched to the HubSpot campaigns and landing pages that drove employer-brand traffic in the same window. Marketing sees which careers-page content produced applications that converted to hires, not only sessions, and the talent and marketing budgets get measured against the same outcome.

Pair with Employment Hero

Hand off signed Indeed candidates to Employment Hero onboarding

Once a candidate sourced through Indeed signs in BreezyHR, the hire record is created in Employment Hero with source, posting and start date attached. Onboarding tasks, contract templates and payroll setup start the same day, and the new hire's source travels with them all the way into the first salary run.

Your existing tools

Your data lands in a warehouse. Your BI tools read from it.

You keep the reporting tool you already have. We connect it to the warehouse where your Indeed data lives.

Power BI logo
Power BI Microsoft
Microsoft Fabric logo
Fabric Microsoft
Snowflake logo
Snowflake Data warehouse
Google BigQuery logo
BigQuery Google
Tableau logo
Tableau Visualisation
Microsoft Excel logo
Excel Sheets & pivots
Three steps

From Indeed to answers in three steps.

01

Connect securely

OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.

02

Land in your warehouse

Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.

03

Reporting, automation, AI

We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.

Two ways to work with us

Pick the track that fits how you work.

Track 01

Self-serve

We set up the foundation. Your team builds on top.

  • Indeed connector configured and running
  • Warehouse set up in your cloud account
  • Clean access for your Power BI, Fabric or Tableau team
  • Documentation on what's in the data model
  • Sync monitoring so you're warned before reports break

Best fit Teams that already have a BI analyst or data engineer and want to own the build.

Track 02

Done for you

We build the whole thing, end to end.

  • Everything in Self-serve
  • Dashboards built to the questions your team actually asks
  • Automations between your systems
  • AI workflows scoped to real tasks your team runs
  • Custom apps where a dashboard does not cut it
  • Ongoing delivery at a pace that fits your team

Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.

Before you book

Frequently asked questions.

Who owns the data?

You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.

How fresh is the data?

Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.

Do I need a warehouse already?

No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.

Which Indeed entities and signals come into the warehouse?

Job postings, applications and applicants, sponsored campaign settings and spend, click and apply counts, employer profile fields and screener-question responses are extracted into typed tables. The connector keeps the link between a posting and the applications it received, so funnel reporting and cost-per-application both read from the same warehouse rather than from two exports.

Does Indeed charge for API access, and how does the connector handle that?

Indeed enforces a usage policy on its Sponsored Jobs API that charges for API calls when monthly sponsored spend does not cover the call volume. The connector paces requests, takes incremental syncs after the initial backfill and surfaces a clear log when the sponsored-spend threshold is approaching, so a busy recruiting workspace stays inside the policy without losing data freshness.

GDPR-compliant
Data stays in the EU
You own the warehouse

A first deliverable live in four to six weeks.

We review your Indeed setup and the systems around it. Together we pick the first thing worth building.