Motion connector

Use your Motion data for reporting, automation and AI.

Data Panda brings your Motion data together with the data from the rest of your business. From one place, we turn it into dashboards, automations, AI workflows and custom apps your operations, sales and delivery teams use every day.

Motion

About Motion

An AI scheduler that also reports on itself.

Motion was founded in 2019 in Mountain View by Harry Qi and Omid Rooholfada, and is backed by Y Combinator. The product is built around an algorithm that takes your tasks, projects, meetings, durations, deadlines and dependencies and rebuilds your calendar around them, hundreds of times a day. About 40,000 paying users run on it, from solo founders and freelancers to operations teams in service businesses like agencies, IT providers and law firms.

For everyone using Motion, the day-to-day view in the app already covers the next two hours. The harder questions sit higher up: how much capacity each person has after the auto-scheduler is done, where projects are slipping past their planned do-date, how much time client work really took versus what was quoted. The Motion API exposes tasks, projects, schedules, statuses, custom fields, recurring tasks and workspaces. Pulled into a warehouse, those become the numbers behind capacity planning, project profitability and the team load conversation, instead of a guess based on what is currently visible on the calendar.

What your Motion data is for

What you get once Motion is connected.

Capacity and project reporting

Real team load, project slip and time spent per client, joined to the work that happened.

Auto-scheduled hours per person versus contracted capacity
Do-date drift on projects and tasks per week
Time spent per client and project against quoted scope

Process automation

Turn CRM, support and meeting events into the right Motion tasks, without someone retyping them after every call.

Create delivery tasks in Motion from closed-won deals in the CRM
Spin up follow-up tasks from meeting notes and action items
Push project status back to the system the customer lives in

AI workflows

Put task, project and schedule history behind AI that understands how the team really delivers.

Slip-risk scoring on open tasks based on past auto-rescheduling history
AI summaries of weekly client time and outstanding work
Estimate refinement using actual completion durations per task type

Custom apps on your data

Small operations tools sitting on Motion data, instead of another view inside the product.

Capacity planner combining Motion load with billable target per person
Project profitability view tying tasks, time and quoted scope together
Client-facing status portal driven by Motion task and project data

Use cases

Use cases we deliver with Motion data.

A list of concrete reports, automations and AI features we have built on Motion data. Pick the one that matches your situation.

Real team capacityAuto-scheduled hours per person versus their contracted week.

Do-date driftHow often Motion has had to push a task or project past its planned do-date.

Time per clientHours of auto-scheduled work spent per client and project this month.

Quote versus actualBooked time on a project compared to the scope the client signed for.

Recurring task loadShare of the calendar that recurring work is taking from project work.

Meeting loadHours per week consumed by meetings versus deep-work blocks.

Project status feedLive project status pulled out of Motion into reports and portals.

Workspace splitActivity by workspace, useful when teams or clients each have their own.

Custom field reportingReporting on custom fields like priority, billable flag or client tag.

Estimate accuracyEstimated duration on a task compared to how long it took.

Stuck-task alertsTasks that have slipped beyond a threshold of auto-reschedules.

Onboarding throughputHow fast new client projects move from kickoff to first delivered milestone.

Real business questions

Answers you will finally get.

Do we have the capacity to take on this client?

Auto-scheduled hours in Motion per person, joined to their contracted week and existing client commitments. The new prospect's expected scope sits next to the available hours per role, so the answer is a number rather than a feeling shared in the sales call.

Where are projects quietly slipping?

Do-date drift per project and per task, tracked over time. Motion can keep pushing a do-date forward without anyone flagging it; the warehouse view shows which projects have moved more than a week and which clients those hits are landing on.

Did this engagement make money?

Hours auto-scheduled and completed against a project, compared to the quoted scope, with the senior versus junior split visible. You see which engagements ran inside scope and which ate the buffer, in time to price the next one differently.

Value for everyone in the organisation

Where each function gets value.

For finance leaders

Time spent per client and project, set next to quoted scope and contracted capacity. You see which engagements drove the quarter and which silently ate margin, well before the invoice goes out.

For sales leaders

Real delivery capacity per role, ready before the next prospect call. You commit to start dates and scopes the team can staff, instead of selling work that lands on someone whose calendar is already two weeks behind.

For operations

Team load, do-date drift and recurring-task share in one view. The weekly resourcing call runs on numbers from the actual calendar instead of a manual capacity sheet someone rebuilt that morning.

Ideas

What you can automate with Motion.

Motion

Pair with HubSpot

Turn closed-won HubSpot deals into Motion delivery tasks

Deals that close in HubSpot create the delivery project and its first tasks in Motion from the right template, with the account, contact and sold scope attached. Status back to HubSpot keeps account managers informed without a weekly handover meeting, and finance sees which sold scopes are on someone's calendar.

Motion

Pair with Salesforce

Tie Motion delivery work back to the Salesforce opportunity

Opportunities that close in Salesforce produce the delivery project and milestones in Motion, keyed on the account. As tasks complete and do-dates shift, the opportunity record reflects delivery health, so CSMs and account execs walk into QBRs with real project status rather than a quick check-in with the project lead the day before.

Motion

Pair with Calendly

Drop Calendly bookings into Motion as scheduled work

Calendly meetings land as Motion calendar events with prep and follow-up tasks attached, so the auto-scheduler treats client time as the fixed block it really is. The account holder sees the meeting, the prep window and the follow-up sitting in the same plan, instead of a meeting that suddenly eats two hours of unblocked work.

Motion

Pair with Slack

Surface Motion task and project updates in Slack

Significant task and project events in Motion (do-date pushed past a threshold, project completed, new high-priority task assigned) post into the right Slack channel with context. Project leads and team members see the slip when it happens, instead of catching it the next time they open Motion.

Motion

Pair with monday.com

Sync portfolio-level monday.com boards with Motion execution

monday.com holds the portfolio view and stakeholder reporting; Motion holds the per-person calendar and execution. We sync project and task status both ways, so leadership reads accurate state in monday.com while delivery teams keep working from Motion's auto-scheduled day, without anyone updating two systems by hand.

Motion

Pair with Intercom

Convert Intercom escalations into Motion tasks

Intercom conversations tagged as bugs, follow-ups or escalations create Motion tasks for the right owner with the conversation, customer tier and steps attached. When the task closes, the status flows back into Intercom so support follows up the customer, instead of a weekly spreadsheet of open escalations sitting between two systems.

Your existing tools

Your data lands in a warehouse. Your BI tools read from it.

You keep the reporting tool you already have. We connect it to the warehouse where your Motion data lives.

Power BI Microsoft

Fabric Microsoft

Snowflake Data warehouse

BigQuery Google

Tableau Visualisation

Excel Sheets & pivots

Three steps

From Motion to answers in three steps.

Connect securely

OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.

Land in your warehouse

Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.

Reporting, automation, AI

We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.

Two ways to work with us

Pick the track that fits how you work.

Track 01

Self-serve

We set up the foundation. Your team builds on top.

Motion connector configured and running
Warehouse set up in your cloud account
Clean access for your Power BI, Fabric or Tableau team
Documentation on what's in the data model
Sync monitoring so you're warned before reports break

Best fit Teams that already have a BI analyst or data engineer and want to own the build.

Track 02

Done for you

We build the whole thing, end to end.

Everything in Self-serve
Dashboards built to the questions your team actually asks
Automations between your systems
AI workflows scoped to real tasks your team runs
Custom apps where a dashboard does not cut it
Ongoing delivery at a pace that fits your team

Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.

Before you book

Frequently asked questions.

Who owns the data?

You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.

How fresh is the data?

Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.

Do I need a warehouse already?

No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.

Does the warehouse track Motion's do-date as well as the due date?

Yes. Motion separates the do-date (when the auto-scheduler currently plans to do the task) from the due date (when it is owed). Both come across, so reporting can show drift on the do-date over time even when the due date never moved, which is exactly where slip hides in an auto-scheduled tool.

What about custom fields, recurring tasks and multiple workspaces?

Custom fields, recurring tasks, statuses and workspaces are all exposed by the Motion API and land in the warehouse next to tasks and projects. So fields like priority, billable flag or client tag, and the workspace each piece of work belongs to, become reportable alongside the core data instead of staying inside the app.

Will the sync run into Motion's API rate limits?

The Motion API has per-minute rate limits that scale with the plan, and Motion notes the API itself is intended for advanced use rather than as a primary interface. We schedule reads around the limits and use incremental extraction where it is supported, so larger workspaces keep syncing without burning through quota that other integrations also depend on.

GDPR-compliant

Data stays in the EU

You own the warehouse

A first deliverable live in four to six weeks.

We review your Motion setup and the systems around it. Together we pick the first thing worth building.

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