Data Panda brings your Teamleader Orbit data together with the data from the rest of your agency's stack. From one place, we turn it into dashboards, automations, AI workflows and custom apps your team uses every day.
Teamleader Orbit is the sister product to Teamleader Focus, aimed at service agencies with twenty or more employees. It covers capacity planning, budget control, time tracking, project management, CRM, quoting and invoicing, and now supports Belgian e-invoicing compliance on top. Like Focus, it is built in Ghent and sits inside the Visma group.
The point of pulling Orbit into a warehouse is that an agency past twenty people has a P&L problem that the Orbit UI answers per project and less easily across the whole business. Billable utilisation per team, realisation rate on fixed-fee work, budget burn against milestone delivery and margin per client across two years all live on top of Orbit's structured data. Next to accounting, payments and support, the agency's economics become one dashboard instead of a Monday partner meeting.
Utilisation, realisation and margin across the whole studio, not one project at a time.
Let the rest of the stack react to what Orbit already saw.
Turn Orbit history into forecasts that outrun the monthly partner call.
Internal tools on Orbit data for people who should not be in Orbit.
A list of concrete reports, automations and AI features we have built on Teamleader Orbit data. Pick the one that matches your situation.
Which clients are profitable after realisation?
Margin per client after hours at cost, external costs and the realisation rate on fixed-fee work. Separates the prestige client whose margin is gone by invoice time, from the steady client whose work lands inside budget and inside scope.
Where is utilisation hiding a non-billable reality?
Billable hours per consultant against total hours, with non-billable categories broken out. Exposes the team whose utilisation looks fine because internal work gets booked billable, and the team whose real billable mix is already below target.
Which projects are heading to overrun before their next review?
Budget used against milestone progress on active projects, with the rate of burn projected forward. Flags the projects that will run out of budget before their next scheduled review, when a conversation is still possible.
Hours worked at cost against invoiced revenue per project, plus realisation rate on fixed-fee work. Month-end stops being a reconciliation between Orbit and the accounting system, and starts being a view built on one dataset.
Quotation win rate per segment, average deal size and conversion from quote to first invoice. Sales conversations start on what closes into profitable work, not on what sounds exciting in a new-business meeting.
Capacity demand, billable utilisation, timesheet completeness and budget-slip risk on one board. Staffing and replanning decisions move from a Monday call to the trend the data already shows.
Sent invoices and credit notes from Orbit push into the firm's Silverfin environment for year-end work, with customer and VAT mapping respected. The accountancy firm reviews on the same dataset the agency closes on, no second extraction needed.
HubSpot closed-won deals create quotations and then projects in Orbit with the right team and budget. Project status, invoice state and realisation flow back to the HubSpot deal, so marketing sees which campaigns produce work that makes money.
Stripe charges and payouts match back to Orbit invoices on reference and amount. Agencies on retainer see which invoices have cleared and which are still outstanding without rebuilding the view from two tools.
Closed-won Salesforce opportunities create Orbit projects with budget and team, and Orbit realisation and invoice state flow back to the opportunity. Groups running Salesforce for sales and Orbit for delivery see the same cycle from both sides.
These are the 1 tables we currently pull from Teamleader Orbit into your warehouse. Query them directly in SQL, join them to the rest of your stack, or build reports on top.
Missing a table you need? We can extend the sync. Tell us what is missing and we will build it for you.
You keep the reporting tool you already have. We connect it to the warehouse where your Teamleader Orbit data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
They are separate products with separate data models. Focus is aimed at smaller service businesses and keeps the workflow lightweight. Orbit is aimed at agencies past twenty people and adds capacity planning, budget control and multi-entity support. Groups running both get two schemas and a combined view, not one.
Yes. Outgoing and incoming Peppol invoices processed through Orbit land in the warehouse as structured documents, with envelope, line items and status history. That makes the 2026 mandate a source of structured data in reporting, not a second piece of compliance work.
We review your Teamleader Orbit setup and the systems around it. Together we pick the first thing worth building.