Data Panda runs every B2B VAT number you trade with against the European Commission's VIES service and brings the result, the timestamp and the consultation number into your warehouse. From one place, we turn it into dashboards, automations, AI workflows and custom apps your sales, finance and tax teams use every day.
VIES (VAT Information Exchange System) is the European Commission's public service for checking whether a VAT number is valid for intra-EU transactions. A request goes out to the issuing member state's own database in real time and comes back with a yes or no, the trader name and address where that member state shares them, and a consultation number that proves the check happened.
The service is reachable from the public Vies-on-the-Web page, the SOAP checkVatService endpoint that ERPs and accounting tools have used for years, and a more recent REST endpoint. It covers the 27 EU member states. The European Commission is explicit that VIES does not store the data itself and is not responsible for accuracy: the answer is only as fresh as the national tax authority's own database. That is exactly why the consultation number matters. It is the audit-grade proof that on a given date, that VAT number was valid according to the home country's records.
A complete log of every VIES check across the customer and supplier book, with the result and the consultation number tied to it.
Trigger the VIES check at the moment a new partner or invoice appears, not weeks later.
Use the VIES name and address response to clean and confirm what your own systems hold.
Internal tools on the validation log, for the people who carry the audit risk.
A list of concrete reports, automations and AI features we have built on VIES EU VAT validation data. Pick the one that matches your situation.
Can we prove, per intra-EU invoice, that we validated the customer's VAT number on that day?
Yes. Every VIES check returns a consultation number; we store it next to the customer record and join it back to each invoice that booked at 0% reverse-charge VAT. At a tax inspection you have the date, the result and the EC-issued reference for every line, not a screenshot from a few months ago.
How many of our active customers and suppliers no longer have a valid VAT number?
A standing re-check across the active book gives a delta against the previous validation: which numbers flipped to invalid, in which country, and how many open invoices reference them. The conversation with the AR clerk and the account manager starts before the next quarterly listing has to be filed, not after.
Where does the trader name from VIES disagree with the customer name on our orders?
The VIES response carries the legal trader name and address for member states that share them. Joined against the CRM and the ERP, it picks up the customer that's been onboarded under a trading name, an old company name after a merger, or a typo that survived three years of invoicing.
Every reverse-charge invoice carries its own VIES consultation number in the warehouse, and the open AR file shows which customer numbers went stale. The quarterly intra-community listing leaves on a clean book, instead of triggering a correction file two months later.
When a B2B prospect is qualified, the VAT number is validated against VIES inline, before the quote goes out. The rep stops promising 0% VAT terms to a counterparty whose VAT number was deregistered last quarter.
Supplier onboarding refuses to complete without a valid VIES check, and a quarterly sweep flags suppliers whose status flipped. Procurement stops paying invoices to a counterparty that lost its VAT registration somewhere in the past year.
New and updated B2B customers in Exact Online run through VIES the moment the VAT number changes, with the result and consultation number stored next to the customer card. Reverse-charge invoices in Exact reference the validation that justified the 0% line, and the quarterly intra-community listing leaves on a customer book that was re-checked.
Sales orders in Business Central with an EU customer flagged for reverse-charge VAT trigger a VIES check before posting. Orders to a counterparty whose VAT number is no longer valid get stopped at the door, and the consultation number for valid checks is stored against the order so the audit trail follows the document, not the screenshot.
When a HubSpot deal moves into a qualified stage, the company's VAT number runs against VIES inline and the result lands on the deal and the company record. The rep sees on the CRM card whether the prospect is intra-EU eligible before the quote goes out, instead of finding out at invoicing that the number was never valid.
Active Salesforce accounts get a quarterly VIES sweep, with the validation result, last-check date and consultation number written back to the account record. Account owners see a flag on accounts whose VAT number went stale, in time to handle it before the next renewal or the next intra-community filing.
Sales bookings in Octopus posted under a Belgian intra-community VAT code carry the VIES consultation number that backed the customer's validation. The accountant filing the BTW-aangifte and the IC-listing has the EC-issued reference per booking, instead of running a manual sweep at quarter-end.
Customer and supplier VAT numbers in Yuki run through VIES on a recurring schedule, with the result and consultation number stored per relation. Accounting offices serving Dutch and cross-border SMEs see one watchlist of relations whose VAT registration changed status, instead of catching it on a rejected invoice.
You keep the reporting tool you already have. We connect it to the warehouse where your VIES EU VAT validation data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
The consultation number is a reference the European Commission returns with each VIES check, on request. It is the audit-grade proof that on a given date, you validated a specific VAT number and got a specific result. We log it next to the customer record and tie it back to every reverse-charge invoice, so a tax-control conversation has a real paper trail, not a screenshot.
We review your VIES EU VAT validation setup and the systems around it. Together we pick the first thing worth building.