Data Panda brings your Visual Planning resources, schedules and bookings together with the data from the rest of your business. From one place, we turn it into dashboards, automations, AI workflows and custom apps your team uses every day.
Visual Planning is a resource management and scheduling platform built by Stilog I.S.T., a French software company that has run since 1996. You plan employees, equipment, projects and tasks on a drag-and-drop board, and view the same schedule as a Gantt chart, a Kanban board, a calendar, a dashboard or a map. The VPGo and VPPortal apps put that schedule on the phone for people in the field.
The building blocks are resources (the people, machines and cells you plan), schedules (their capacity and availability), and events or bookings (the assignments that land on the timeline), tied to projects and tasks. Construction firms, manufacturers, field-service teams, HR planners and fleet operators use it to book shared assets across a portfolio of jobs, and the customer base runs past five thousand organisations worldwide.
The board answers the day-to-day planning question well. What sits across jobs, sites and the P and L, utilisation per resource group, capacity still free next quarter, the gap between what was booked and what was billed, needs the Visual Planning data next to your ERP, CRM, HR and finance data. Our connector pulls resources, schedules, events, projects and tasks into the warehouse so those joins stop being a manual export.
Every resource on the board sitting next to its bookings, hours planned and capacity still free.
Bookings, projects and availability moving both ways between the board and the rest of the stack.
Put the booking history behind AI that forecasts demand and spots conflicts.
Small tools on Visual Planning plus internal data for the people who run the schedule.
A list of concrete reports, automations and AI features we have built on Visual Planning data. Pick the one that matches your situation.
How busy is each resource group next quarter?
Booked hours per resource group set against nominal capacity, broken out by project, client and skill, with leave and confirmed pipeline overlaid. Sales sees which weeks still take work, operations sees where people and machines are stretched, and finance sees the booked revenue behind both.
What did we book but never bill?
Hours booked on the Visual Planning board joined to what finance actually invoiced, per project and client, with the gap ranked. Project managers see the leakage before the month closes, instead of finding out when the invoice comes back short of the work that ran.
Who and what can we still book this week?
Per resource and resource group: booked hours, leave and remaining capacity for the next two to four weeks, filtered by skill tag, site or equipment type. Sales answers the customer the same hour instead of waiting for the planner to come back from a site visit.
Booked hours from Visual Planning feed forecast, work-in-progress and project margin reports next to the actuals from the books. Booked-versus-billed rests on what the board holds, not on a month-end export chased down per project.
Account managers see remaining capacity per skill, site or equipment type before they commit a delivery date, and won deals create the right project shape in Visual Planning without a hand-off ticket.
Planners and resource owners get a board that talks back: leave from HR and won deals from sales arrive on the timeline, and the cleaned booking data flows on to finance. The board stops being the only place the schedule lives.
Won opportunities in Salesforce open the matching project in Visual Planning with the right resource pool, deadline and fields prefilled. Account managers see booked hours and remaining capacity per resource group on the opportunity, so a delivery date rests on the board instead of a guess.
Booked hours from Visual Planning, valued at the right rate per resource, feed Exact Online project administration and work-in-progress lines next to the billed revenue. Project margin reports stop waiting on month-end timesheets before the picture is real, and booked-versus-billed is visible per project.
Sales orders and project tasks in Odoo open the matching bookings in Visual Planning, and confirmed schedules flow back so Odoo shows who is assigned and when. Teams that run quoting, invoicing and stock in Odoo keep the resource picture on the board without keying the same job twice.
Approved leave and availability from Officient pre-block the matching resources in Visual Planning, so a planner never books someone who is off. The board and the HR record hold the same availability, and capacity reporting counts the days people are actually there.
Vehicle location and trip data from TraxGo sits next to the technician and vehicle bookings in Visual Planning, so dispatch sees where the crew actually is against where the board says they should be. Travel time and site arrival become numbers behind the schedule instead of a phone call.
Booking conflicts, over-allocated resources and shifted project deadlines are posted in the right Microsoft Teams channel for the planner, project manager or resource owner. The conflict surfaces the day the board moves, not at the next weekly review.
You keep the reporting tool you already have. We connect it to the warehouse where your Visual Planning data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
Resources (the people, machines and cells you plan), their schedules and capacity, and the events or bookings that land on the timeline, tied to projects and tasks. The custom fields you hang off resources and events come across too, so the warehouse holds the same structure the board shows and reports can filter on the same tags and skills.
Visual Planning is documented as offering REST and SOAP APIs for integration with ERP, office tools and custom applications, with access authenticated by an API key generated in the admin area. The connector reads through that API, so it works against your own Visual Planning instance without a manual export from the board.
Yes. The board tracks booked hours per resource per period against capacity, and the connector lands those alongside leave and availability. Utilisation and open capacity can be rebuilt in the warehouse and joined to project, client, finance and CRM data, which is what most teams want once they report beyond a single planboard view.
We review your Visual Planning setup and the systems around it. Together we pick the first thing worth building.