Data Panda brings the invoice flow that runs through Zenvoices together with the data from the rest of your business. From one place, we turn it into dashboards, automations, AI workflows and apps your finance team and the rest of the company use every day.
Zenvoices is a Dutch SaaS platform for purchase invoice automation, founded in 2016 and based in Ede. The product launched in 2017 and is used by more than 50,000 administrations, processing around 2.5 million invoices a month for SMEs, in-house finance teams and accounting firms across the Netherlands and Belgium. The company is ISO 27001 and ISO 9001 certified and has been listed in the Deloitte Technology Fast 50.
The platform captures invoices over email, manual upload and the Peppol network, runs OCR and machine-learning recognition at both header and line level, and turns each document into a booking proposal. Custom prompt-based recognition handles project codes, cost centres and transitory periods. Authorisation runs through configurable, multi-level approval flows, three-way matching against orders and receipts, and SEPA payment batches. Direct couplings exist with Exact (Online, Globe, Bouw, Boekhoud Gemak, Multivers), Twinfield, AFAS, Visma, AccountView, SnelStart, Microsoft Dynamics 365 Business Central, SAP Business One, Odoo, Octopus, e-Boekhouden, King ERP, InformerOnline and Reeleezee, with a public API and the AIR API for embedded recognition.
Spend, accruals and approval health pulled from the document side of accounts payable, not just the booked totals.
Let the systems around accounting react the moment Zenvoices captures or approves an invoice.
Use the booked Zenvoices history to coach the next invoice instead of correcting it after the fact.
Internal tools on AP data for people who should not sit in the bookkeeping screen.
A list of concrete reports, automations and AI features we have built on Zenvoices data. Pick the one that matches your situation.
What did we really commit this month, including invoices still in approval?
Captured Zenvoices invoices, joined to the approval state and the booked total, give a true commitments view per period and cost centre. The number includes the pile that has been received and approved internally but not yet posted, which is the gap that hurts month-end forecasting the most.
Where is the approval flow getting stuck?
Lead time per approver, supplier and amount band exposes the queue: the manager sitting on a week of invoices, the supplier whose documents always need a second pair of eyes, the threshold above which everything stalls. The fix is rarely a tool change, it is one of those three lines.
Which suppliers do we want on Peppol first?
Capture-channel data crossed with OCR confidence and approval lead time per supplier. Suppliers still on PDF email with low OCR scores and long approvals are the ones where moving them to Peppol pays for itself the fastest, ranked by their share of total volume.
An honest committed-spend view, approval lead time per approver and a clean tie between captured documents and booked entries. Finance stops reconciling Zenvoices status against the accounting package by hand and starts seeing the same number in both places.
Project-based teams that bill clients on cost-plus get supplier costs reflected in their margin view as soon as the invoice is approved, not after the close. The proposal for the next phase starts on real numbers, not a guess.
Cost-centre owners and project leads see approved supplier spend the day Zenvoices posts it, against the budget they own. Operations does not need a login to the bookkeeping screen, and finance does not need to send a weekly export.
Captured invoices, line items and approval steps from Zenvoices land next to the matching Exact Online journals in one warehouse. Finance reports on the full lifecycle, from arrival to posting, without exporting from each system on its own.
Belgian SMEs and fiduciaries that capture supplier invoices in Zenvoices and book them in Octopus get one warehouse view of the document, the line items, the approval state and the final journal entry. The accountant keeps Octopus as the source of truth, the front office sees committed cost the day the invoice arrives.
Invoice lines, approval status and posted SnelStart entries land in one warehouse, so SMEs see committed and booked spend per cost centre on the same dataset. Reporting stops being a wait for the next SnelStart export.
Approved Zenvoices invoices joined per document to the open purchase order, item receipt and vendor record in Microsoft Dynamics 365 Business Central. Three-way matching gaps surface in one report instead of three windows, and procurement and finance argue from the same numbers.
Captured documents and extracted line items from Zenvoices reconcile per invoice against the booked entries in Odoo, so the gap between AP intake and the general ledger is one filterable view. Operations teams running Odoo for sales and inventory get supplier cost in the same warehouse without re-keying.
Invoices stuck in approval past a chosen threshold, or high-amount invoices waiting on a single approver, post to a Slack channel for the right owner with supplier, amount and days waiting visible. The reminder lives where the team works, not in an approval screen nobody opens between closes.
These are the 28 tables we currently pull from Zenvoices into your warehouse. Query them directly in SQL, join them to the rest of your stack, or build reports on top.
Missing a table you need? We can extend the sync. Tell us what is missing and we will build it for you.
You keep the reporting tool you already have. We connect it to the warehouse where your Zenvoices data lives.
OAuth authentication. Read-only by default. We sign a DPA and your admin keeps the keys.
Data flows into your warehouse on your schedule. Near real time or nightly, your call. You own the data.
We build the first dashboard, workflow or AI feature with you, then hand over the keys. Or we stay on for ongoing delivery.
We set up the foundation. Your team builds on top.
Best fit Teams that already have a BI analyst or data engineer and want to own the build.
We build the whole thing, end to end.
Best fit Teams without in-house BI or dev capacity. You tell us what you need and we deliver it.
You do. It lands in your warehouse, on your cloud account. We don't resell or aggregate it. If you stop working with us, the warehouse stays yours and keeps running.
Near real time for most operational systems. For heavier sources we schedule hourly or nightly. You pick based on what the reports need.
No. If you don't have one, we help you pick one and set it up as part of the first delivery. Common starting points are Snowflake, Microsoft Fabric, or a small Postgres start.
Both. Header data, every recognised invoice line with its GL code suggestion, cost centre, project tag and VAT code, plus the approval steps and the final booking, all land in the warehouse. That is what makes line-level supplier reporting and project cost roll-ups possible from Zenvoices data, not just totals per invoice.
Yes. Each Zenvoices administration lands in its own schema in the warehouse, with shared supplier and chart-of-accounts dimensions on top. Shared service centres and accounting firms with tens or hundreds of administrations can report per entity, per portfolio and at group level without exporting from each one by hand.
We review your Zenvoices setup and the systems around it. Together we pick the first thing worth building.